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Managing Contractor In Schools

1.
INSURANCE
Always make sure that you have a copy of the
contractor's Employer’s Liability and Public
Liability Insurance certificates so that you
know they have appropriate cover if they
have an accident on your site.
Don’t treat a contractor as a
visitor; they’re far more
dangerous. The very nature of
their work, the fact that they use
power tools and chemicals
makes them far more dangerous
than a visitor you meet in an
office.
2.
Contractors
aren't
visitors
Don’t take positive promotional statements
from a website as a guarantee that the
contractor has the necessary experience.
Ask them for referral sites that you can
actually talk to. Speak to other schools
and ask them for recommendations.
3.
references
Make sure the contractors who are actually going to be working on your site are DBS checked; not just the person who provides you with the quote.
4.
safeguarding
dbs checks
Always issue daily site passes to contractors.
This will help you to comply with the
recommendations of HSG159 and allow you to
keep your emergency evacuation register
up-to-date by asking them to sign in and out.
This also allows you to check hours worked
against the invoice charge.
5.
site passes
Always inform contractors of your site rules
when they arrive e.g. not to enter classrooms
unless invited, never use children’s toilet
facilities, what to do if the fire alarm goes off
etc. Do this every morning because if the job
lasts more than a day, different contractors
may be used each day.
6.
site
rules
Never let the contractor leave your site at the
end of the day without being sure that they’ve
done everything that you require. Even if they
haven’t completed the job, make sure that
they’ve left the area in a safe and tidy
condition, cordoned off if necessary.
7.
Work Completion
Always allocate a staff member as a contact for the
contractor. Make sure they know who to talk to if they have
an issue. Ask the staff member to check on the contractor
on a regular basis to ensure work is progressing as
expected and that no problems have arisen.

8.
Monitoring
Always ask for a method statement. This will provide you with a step-by-step guide on how the contractor is going to do the job. It will prove to you that they know what they’re doing and also how seriously they take Health & Safety.

Ensure that the contractor provides
you with a risk assessment for the
job. Make sure it’s not an off-the-shelf
assessment but is specific to you and
your environment. Risk assessments
are a legal requirement under the
Management of Health and Safety at
Work Regulations 1999.
9.
Method
statement
and risk
assesment
Make sure that the contractor you choose
has the relevant qualifications for the job.
Many trade federations and associations
just require a fee in order to use their logo.
Try and choose a contractor who has a
qualification that has to be earned through
examination.
10.
qualifications
SG World provide over 7000 uk
schools with safeguarding solutions
including contractor control.

Get in touch to see how we can help
01270 588 211                   Enquiries@sgworld.com

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