Welcome visitors, staff, and contractors to your school smoothly and securely. Our 5D Visitor system handles sign-ins using self-service touchscreens or pre-registration. It runs real-time security checks and keeps your school compliant with GDPR and safeguarding rules. Whether you run a small primary school or a large multi-academy trust, you get a clear, live view of exactly who is on site at any moment.

What can SGW 5D Visitor do for your school?

Give your school reception a modern upgrade. 5D Visitor makes signing in quick and easy, cutting down queues at the front desk. Your admin team gets a simple dashboard to manage everyone on site effortlessly. Plus, you get our full UK-based setup and ongoing support to ensure everything runs without a hitch.

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5D Features

Pupil Management

Keep track of student punctuality and authorised absences. If a pupil arrives late or needs to leave early for an appointment, the system logs it instantly. This gives your reception staff an accurate, up-to-date record of pupil movements throughout the school day.

Safeguarding

Knowing exactly who is on your premises is a key part of school safety. 5D Visitor gives you a live view of everyone in the building. You can store DBS check details for contractors and quickly look up historical visitor data to keep your school secure.

Staff Management

5D Visitor is not just for guests. Your staff can sign in and out easily, which saves time compared to manual paper registers. It helps you monitor staff attendance and late arrivals, making daily admin much simpler for your busy office team.

Contractor Management

Keep a close eye on contractors working on site. The system records all their details, including whether they have valid DBS checks. This ensures you comply with school security policies and always know which maintenance or agency staff are in the building.

After School Clubs

Manage your after school clubs and sports teams with ease. You can set up custom sign-in screens for specific events, like parents' evening or a school play. This takes the headache out of group management and keeps things organised after hours.

H&S Compliance

Meet your health and safety obligations clearly and simply. You can show important safety notices on the welcome screen and print them on visitor passes. You also have the option to ask visitors and contractors to record any allergy information when they sign in, helping you support Benedict's Law and keep everyone safe.

Emergency Evacuations

If you need to evacuate the school, 5D Visitor provides an instant, accurate roll call of everyone on site. Your staff can access this list securely from a mobile phone or tablet, helping you manage fire drills and real emergencies calmly and safely.

GDPR Safe

We built 5D Visitor to protect personal data. You can adjust the settings to match your school's data privacy policies. The system automatically handles how long visitor logs are kept, so you stay compliant with data protection rules without having to think about it.

Your School Image

Make a great first impression when people walk into your reception. You can fully customise the welcome screen with your school logo, colours, and welcome messages. It shows visitors that you run a professional, secure, and modern school.