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What is 5D Asset?
5D Asset is a versatile cloud-based asset management platform which lets you track, manage, support and maximise your business assets throughout their life cycle.
SG World have worked hard with our education customer base to design an asset management platform which is easy to get up-and-running and simple to use. With 5D Asset you can quickly save time managing your inventory and save money deploying your assets more efficiently.
It's estimated that:
OF ALL ORGANISATIONS DO NOT KNOW WHAT ASSETS THEY OWN, WHERE THEY ARE OR WHO IS USING THEM
OF CRM SOFTWARE LICENSES PURCHASED WORLDWIDE GO UNUSED
OF ASSET REGISTERS ARE INCOMPLETE, INACCURATE OR ALTOGETHER MISSING
What is 5D Asset do for your bus?
5D Asset is cloud-based so it can be accessed using a web browser on a PC, tablet or smartphone. This means your data is securely stored off site requiring no ongoing support or maintenance from your own IT team.
The 5D software family sits on the Microsoft Azure cloud platform benefitting from over 50 security compliance certificates, including ISO 27001 and 27018.
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Our web-based user-friendly database holds all your asset information in one place with detailed supporting information on item cost and depreciation, location, owner, maintenance history, support status and relationships with other assets.
If you don’t know what you’ve got, how do you effectively deploy your resources and invest in the right areas?
An asset can be allocated to an owner, physical location and be part of a parent/child relationship so you can see how it is being used in your company.
Mobile IT kit, specialist equipment and vehicles can be allocated on a job-by-job basis and quickly checked in and out. Asset scanning eliminates manual data entry mistakes and stops stuff being lost or hoarded!
A supporting 5D Asset mobile app lets you manage assets on the go. Barcode tagging allows you to quickly scan your assets without creating duplicates or conflicting information.
Keep an accurate check of your software usage. 5D Asset can store and report on which licenses are being used, by whom, and how often so you pay for a licensing plan that reflects actual usage.
SG World design all our software with user experience foremost in our minds. 5D Asset has an intuitive, icon-based interface and a user-friendly dashboard view for users of all levels.
ASSET AUDITING SERVICE
We have a large team of experienced DBS-checked engineers who can set it the software, train your staff, barcode your assets and populate the database. you.
You can use our service as a one-off to get you off to a flying start or book us in annually to help you out when you’re busy.
Fire or flood, hopefully it won’t happen to you. . . but what if it does?
That’s why you pay for insurance but without an accurate asset list, have you got the right cover or paperwork? 5D Asset makes sure you’ll have no nasty surprises and all the information you need to quickly make a claim and access the funds you need to get back up and running.
Spreadsheets are great but can be pretty limiting when managing your asset register. With 5D Asset you can automate asset depreciation, manage disposals and generate bespoke reports. Never worry about physically locating an asset for your next audit and be confident the true value of your company assets are being reflected in your accounts.
The first step to deter theft is having an inventory accurate enough to realise something has gone missing and react quickly.
5D Asset deters theft as everybody can see assets are being tracked and managed, encouraging people to be more mindful in the way they use and allocate resources.
Look after your business assets with a detailed maintenance and support plan. Track and schedule lease renewals and maintenance contracts so you never get caught out on a renewal date. 5D Asset lets you schedule equipment maintenance and PAT testing whilst storing any supporting documentation. Support tickets can also be raised with 5D Asset so you have a full asset history.
5D Asset is backed by an experienced UK-based support team who are there to help a little or a lot. Basic support includes access to a structured onboarding process, telephone helpline, ticketed helpdesk, online portal with knowledge base and video help resources.
We have all the internal resources to provide a complete service and a single point of contact so you’ll never get bogged down dealing with third parties.
Want to see what all the fuss is about? Book your online demonstration now to see 5D in action and how it can help your business.
5D Asset Functionality
CENTRAL SYSTEM FEATURES
Cloud-based system with data held securely in Microsoft Azure
Lets you set the permissions for each user, giving you control of what they can see and do
Icon-based user-friendly navigation
Document importer for securely attaching supporting documents to assets, buildings, rooms and people
Customisable reports, all exportable to Office applications
REST API enables datalinks to other software solutions
Helpdesk module to track issues with all asset types and the ability to include photos and documents
CENTRAL SYSTEM FEATURES
A system written for schools by people who understand schools
Visual icon-based system for ease of use developed for all levels of user
Cloud-based system with data held securely in Microsoft Azure
Lets you set the permissions for each user, giving you control of what they can see and do
Icon-based user-friendly navigation
Document importer for securely attaching supporting documents to assets, buildings, rooms and people
Customisable reports, all exportable to Office applications
REST API enables datalinks to other software solutions
Helpdesk module to track issues with all asset types and the ability to include photos and documents
SOFTWARE LICENCE MANAGEMENT
Records all software licence procurement data
Defines licence type i.e. site, user, normal & prohibited
Tracks copies currently in use across your school
Alerts to warn if school’s in-use copies exceed the licence quota
Manage grouped software titles such as MS Office and Adobe suites
Cancel or relocate unused software licences
SOFTAWARE LICENCE MANAGEMENT
Records all software licence procurement data
Defines licence type i.e. site, user, normal & prohibited
Tracks copies currently in use across your school
Alerts to warn if school’s in-use copies exceed the licence quota
Manage grouped software titles such as MS Office and Adobe suites
Cancel or relocate unused software licences
Software title metering/usage
ASSET INFORMATION MANAGEMENT
Customisable multi-stage asset disposal process with user-specific permissions for WEEE, Data Deletion etc
Asset audit history records movement and data changes to inventory
Multiple supporting data fields behind every asset so you can record what matters to you
Customisable fields for detailed finance reporting such as E-Rate and funding data
Custom asset data fields in text, number and date formats
Specific asset categories can be designated for easy filtering and reporting
Depreciation module for straight-line and reducing-balance depreciation models
Contents value calculator for quickly working out insurance premiums and claims
Dedicated virtual areas to store improvements and fixed assets allowing full financial reporting on capital expenditure
Dedicated supplier area with contact details and purchase history
ASSET ASSIGNMENT
Assign individual assets to staff and students
Attach documents to staff and students for audit purposes
Funding contribution data fields, alerts and reporting
Full asset audit trail that shows who assets have previously been assigned to
Assign assets to both a person and a location for portable assets that don’t stay in one place
ASSET INFORMATION MANAGEMENT
Customisable multi-stage asset disposal process with user-specific permissions for WEEE, Data Deletion etc
Asset audit history records movement and data changes to inventory
Multiple supporting data fields behind every asset so you can record what matters to you
Customisable fields for detailed finance reporting such as E-Rate and funding data
Custom asset data fields in text, number and date formats
Specific asset categories can be designated for easy filtering and reporting
Depreciation module for straight-line and reducing-balance depreciation models
Contents value calculator for quickly working out insurance premiums and claims
Dedicated virtual areas to store improvements and fixed assets allowing full financial reporting on capital expenditure
Dedicated supplier area with contact details and purchase history
5D MOBILE APP
Smartphone technology for all iOS and Android devices
Add new assets and manage new inventory whilst on the move
Manage the movement and edit existing inventory through barcode scanning
Radically reduce time taken on annual audits and get alerts for new, moved and missing assets
Attach photos of assets, rooms and documents for insurance and facilities management
Multi-location tracking & auditing ideal for multi-site support staff and group asset portfolios
Wireless & 3G/4G connection
ASSET ASSIGNMENT
Assign individual assets to staff and students
Attach documents to staff and students for audit purposes
Funding contribution data fields, alerts and reporting
5D MOBILE APP
Smartphone technology for all iOS and Android devices
Add new assets and manage new inventory whilst on the move
Manage the movement and edit existing inventory through barcode scanning
Radically reduce time taken on annual audits and get alerts for new, moved and missing assets
Attach photos of assets, rooms and documents for insurance and facilities management
Multi-location tracking & auditing ideal for multi-site support staff and MAT asset portfolios
Wireless & 3G/4G connection
