5D Asset For Schools | SG World

Take control of your school's assets with SG World’s 5D Asset Auditing. This secure, cloud-based platform is designed specifically for educational institutions, providing real-time asset visibility on any device.

Track locations, usage, and maintenance with ease, helping you meet SFVS and Academies Handbook requirements. Our user-friendly system, including a mobile app and barcode scanner, simplifies on-the-go management. Save time, cut costs, and secure your school's valuable assets, all with the reassurance of our UK-based helpdesk support.

Transform your asset management with SG World’s 5D Asset Auditing, designed to maximise efficiency and security in your school. Contact us today to learn more.

It's estimated that:

30%

of organisations are playing a real-life game of hide-and-seek with their own assets!  

Losing track of valuable equipment or software licenses is a surprisingly common problem.

Thankfully, the 5D system brings clarity to the chaos, ensuring you always know what you have, where it is, and who's using it.

42%

of CRM software licenses are gathering dust! That's a significant investment going to waste.

With the 5D system, you can ensure every license is actively contributing to your school's success.

Track usage, optimise deployments, and maximise your software ROI. No more wasted resources or untapped potential!

 

65%

of asset registers are unreliable or incomplete.  You need accurate information to make informed decisions about your school's resources.

The 5D system provides a clear and reliable map of your assets, ensuring your records are always complete and up-to-date.

Gain better control, improve oversight, and steer your school towards greater efficiency. It's time to find your way to smarter asset management!

Looking for a better way to manage your school's assets?

Discover the power of SGW 5D Asset.

Empower your school with SGW 5D Asset, a comprehensive solution designed to streamline asset tracking, management, and optimisation throughout their entire lifecycle. This powerful cloud-based platform provides unparalleled real-time visibility of all your assets, accessible from any device – PC, tablet, or smartphone.

Our user-friendly interface and intuitive mobile app with barcode scanning capabilities simplify inventory management, making it easier than ever to maintain accurate and up-to-date asset registers.

With SGW 5D Asset, you can:

  • Maximise efficiency and accountability: Achieve a clear and complete picture of your assets, eliminating the guesswork and ensuring responsible resource allocation.
  • Optimise software licensing: Track software usage and licenses to avoid unnecessary costs and ensure compliance.
  • Enhance financial control: Comply with financial guidelines and improve budget forecasting with accurate asset data.
  • Strengthen disaster recovery planning: Be prepared for any eventuality with a comprehensive asset register for insurance and recovery purposes.


Transform your school's asset management with SGW 5D Asset – saving you time, reducing costs, and improving overall asset utilisation.

Professional Inventory Service for Schools

Did you know SG World can handle your entire inventory process? Our team of experienced, DBS-checked engineers works efficiently in school environments. We’ll set up your system, train your staff, barcode your assets, and populate your database. Our standard service includes two engineers on-site for faster completion, with scheduling options during school holidays, after hours, or even discreetly in classrooms—whatever suits you best.

Use our service as a one-time setup to get started or book us annually to ease your workload. Contact us today and discover how much time you can save with SG World’s comprehensive inventory service.

SGW 5D Asset Functionality

Central System Features

5D Assets visual, icon-based interface is accessible to users of all levels, making navigation straightforward. Hosted securely on Microsoft Azure, this cloud-based system guarantees data safety and reliability. User permissions are customizable, allowing administrators to control access and capabilities within the system. It features a document importer for securely attaching relevant files to assets, buildings, rooms, and personnel. Customizable reports can be easily exported to Office applications, while the REST API ensures seamless integration with other software solutions. Additionally, the helpdesk module facilitates tracking and managing issues across all asset types, with options to attach photos and documents for comprehensive support.

  • A system written for schools by people who understand schools

  • Visual icon-based system for ease of use developed for all levels of user

  • Cloud-based system with data held securely in Microsoft Azure

  • Lets you set the permissions for each user, giving you control of what they can see and do

  • Icon-based user-friendly navigation

  • Document importer for securely attaching supporting documents to assets, buildings, rooms and people

  • Customisable reports, all exportable to Office applications

  • REST API enables datalinks to other software solutions

  • Helpdesk module to track issues with all asset types and the ability to include photos and documents

Software Licence Management

The software license management features of the 5D asset system provide comprehensive control and oversight of all software assets within a school. It meticulously records all software license procurement data and defines license types, including site, user, normal, and prohibited licenses. The system tracks the number of copies currently in use, enabling effective monitoring across the school. With software title metering and usage tracking, it ensures compliance by issuing alerts if the number of in-use copies exceeds the allocated license quota. The system also allows for the management of grouped software titles, such as Microsoft Office and Adobe suites, and offers functionality to cancel or reassign unused licenses, ensuring optimal utilization of software resources.

  • Records all software licence procurement data

  • Defines licence type i.e. site, user, normal & prohibited

  • Tracks copies currently in use across your school

  • Software title metering/usage

  • Alerts to warn if school’s in-use copies exceed the licence quota

  • Manage grouped software titles such as MS Office and Adobe suites

  • Cancel or relocate unused software licences

Asset Information Management

The asset information management features of the 5D asset system provide robust tools for comprehensive asset oversight. It includes a customizable multi-stage asset disposal process with user-specific permissions for processes such as WEEE compliance and data deletion. The system records detailed asset audit histories, tracking movement and data changes within the inventory. Multiple supporting data fields allow you to capture essential details for each asset, with customizable fields available for detailed financial reporting, including E-Rate and funding data. Custom asset data fields in text, number, and date formats enhance the specificity and utility of records. Specific asset categories can be designated for easy filtering and reporting. The depreciation module supports both straight-line and reducing-balance models, while a contents value calculator aids in determining insurance premiums and claims. The system also features dedicated virtual areas for storing improvements and fixed assets, enabling comprehensive financial reporting on capital expenditure. Additionally, a dedicated supplier area maintains contact details and purchase history for streamlined supplier management.

  • Customisable multi-stage asset disposal process with user-specific permissions for WEEE, Data Deletion etc

  • Asset audit history records movement and data changes to inventory

  • Multiple supporting data fields behind every asset so you can record what matters to you

  • Customisable fields for detailed finance reporting such as E-Rate and funding data

  • Custom asset data fields in text, number and date formats

  • Specific asset categories can be designated for easy filtering and reporting

  • Depreciation module for straight-line and reducing-balance depreciation models

  • Contents value calculator for quickly working out insurance premiums and claims

  • Dedicated virtual areas to store improvements and fixed assets allowing full financial reporting on capital expenditure

  • Dedicated supplier area with contact details and purchase history

Asset Assignment

The asset assignment features of the 5D asset system streamline the management and tracking of school assets. Individual assets can be assigned to staff and students, with attached documents for audit purposes. The system includes fields for funding contribution data, with alerts and reporting capabilities to ensure compliance and transparency. A comprehensive asset audit trail records previous assignments, providing a clear history of asset usage. Portable assets can be assigned to both a person and a location, ensuring accurate tracking even when assets move. These features enhance accountability and facilitate efficient asset management within the school environment.

  • Assign individual assets to staff and students

  • Attach documents to staff and students for audit purposes

  • Funding contribution data fields, alerts and reporting

  • Full asset audit trail that shows who assets have previously been assigned to

  • Assign assets to both a person and a location for portable assets that don’t stay in one place

5D Mobile App

The 5D Mobile App brings the power of asset management to all iOS and Android devices, enabling on-the-go management and inventory control. Users can effortlessly add new assets and manage existing inventory through convenient barcode scanning, significantly reducing the time required for annual audits. The app provides real-time alerts for new, moved, or missing assets, ensuring comprehensive tracking. Photos of assets, rooms, and documents can be attached for enhanced insurance and facilities management. Multi-location tracking and auditing make the app ideal for support staff across multiple sites and MAT asset portfolios. With wireless connectivity, the 5D Mobile App ensures seamless, efficient asset management anywhere, anytime.

  • Smartphone technology for all iOS and Android devices

  • Add new assets and manage new inventory whilst on the move

  • Manage the movement and edit existing inventory through barcode scanning

  • Radically reduce time taken on annual audits and get alerts for new, moved and missing assets

  • Attach photos of assets, rooms and documents for insurance and facilities management

  • Multi-location tracking & auditing ideal for multi-site support staff and MAT asset portfolios

  • Wireless & 3G/4G/5G connection

Ready to streamline your Asset management?